COSPLAY REGISTRATION FOR NORTHERN FANCON 2021
EVENT FLOOR POLICY & WEAPONS POLICY
Event Floor Policy
All attendees are expected to act in a safe, sensible, respectful, and responsible manner. Attendees assume any and all risk and responsibility for any damages to themselves, other people, or property while at the convention.
Northern FanCon is a family-friendly convention. Please use common sense, be considerate of other attendees and be aware of your surroundings.
Cover your body parts. “No costume” is not a costume. “Paint” is not a costume, either. No intentional or unintentional “wardrobe malfunctions” allowed. Please make sure your costume is sturdily constructed; this includes proper undergarments (i.e. dance belt, etc.). If your costume is deemed to be too revealing or offensive, you will be asked to cover up or change.
Protective footwear is highly recommended, but not required. Attendees assume any and all responsibility and risk if insufficient footwear is chosen not to be worn.
All military, law enforcement and other emergency service costumes should be easily distinguishable from official uniforms.
Hate symbols, even historical hate symbols like swastikas, will not be tolerated at Northern FanCon
Roller blades, roller skates and skateboards will not be allowed in the convention center.
Please, no signs offering services or making requests to be hugged/touched etc. We want everyone to feel comfortable.
Service Animals are allowed assuming they are wearing the proper identification and you pick up after them.
No functional weapons are allowed at Northern FanCon. Simulated or costume weapons (props) are allowed as a part of your costume, subject to prior approval by security and compliance with the following guidelines:
ALL props must be inspected at the Props Check area. Security will thoroughly inspect and mark props of any kind to ensure that they are safe and inoperable.
All costume props must conform to provincial and federal law.
All props must be easily distinguishable from real weapons and must be constructed from safe, lightweight material. Approved materials are: rubber, plastic (PVC, worbla, etc.), foam, light woods, cardboard and papier-mâché.
After each props has been checked, it will be tagged by security. Security will escort you to the Props Check area for inspection if props have not been properly tagged. Once your props have been inspected, do not remove the tag for any reason. If it becomes removed, please report back to Prop Check.
Costume props that do not pass security inspection will not be permitted in the convention center.
All prop firearms must be incapable of firing projectiles and have an orange cap on the barrel. Projectiles or any type of ammunition are forbidden. BB guns, paintball guns, dart guns, silly string, blow guns, and water guns and their accompanying ammunition will NOT be permitted.
Nerf guns are allowed, but ammunition of any kind (foam or otherwise) is prohibited. Nerf guns must pass props check and will have triggers zip-tied to prevent guns from firing.
Plastic air-soft guns are permitted with several requirements: No ammunition or projectiles of any kind will be allowed. Air-soft guns must be rendered completely inoperable beforehand, that is the gun shall not have any batteries installed, nor gas/propellant in the chamber and the chamber must be filled with wax or similar material. All air-soft guns must have a clearly visible orange tip on the barrel. All air-soft guns will be marked by security at props check and have their triggers zip-tied to ensure that the gun is incapable of firing.
Metal props of any kind are forbidden, including hammers, scissors (including “safety scissors”), screwdrivers, saws, chains, nun-chucks, brass knuckles, shields, X-Men-style claws, handcuffs and the like. No “live steel” is allowed, such as metal swords, knifes or blades of any kind. If you have any of these types of props with your costume, please make sure they are made out of approved materials.
Small, lightweight, metal objects like Sonic Screwdrivers, Lightsaber handles and umbrellas and wooden wands a la “Harry Potter” are allowed, but must not be used as functional weapons. These items will all be subject to props check.
Costume bows are allowed, in-so-much as they are unstrung, or are so loosely strung that they cannot shoot projectiles of any kind. Prop arrows are permitted, as long as they are not sharply tipped, cannot be fired, are made of approved materials and cannot conceivably hurt anyone.
Costume swords/daggers made from approved materials are allowed, but may not have any sharp edges. Wooden swords are allowed, but must be tied to your costume in such a way that they cannot be drawn or unsheathed. Security will zip-tie swords to their sheaths to ensure that they cannot be drawn. If you wish to draw your sword to pose for a picture, it must be made of approved materials. Metal blades are not allowed, whether they are sheathed or not.
No wooden or aluminum/metal bats are permitted. This includes baseball bats, cricket bats, clubs, paddles, golf clubs and similar objects. Bats made from approved materials are allowed.
Staffs (staves), similar to those found in “Lord of the Rings,” for instance, will be allowed, insomuch as they are used for walking and/or decoration, and not as a weapon. Wooden staffs are allowed, but must be lightweight and may not have any sharpened edges or tips. All staffs must be inspected by security. Beards are highly recommended for those carrying staffs.
Items such as bullwhips, ropes and lassos are allowed, but must remain rolled and secured at all times. These items will be subject to a weapons check.
Incendiary or flammable weapons are prohibited, including any items that are capable of igniting sparks or flames, burning, exploding or combusting.
Do not display your weapons or props in a threatening or menacing manner. (For instance, it’s ok to pose for a picture, but cosplayers should not brandish weapons while walking the event floor.)
Keep prop weapons in convention areas. If you leave the premises or go out into public for any reason, please put away any and all prop weaponry immediately.
Any real weapons purchased or won at Northern FanCon that would normally be prohibited by the weapons policy, such as pocket knives, swords, etc., must remain in their original packaging.
All prop/costume weapons purchased at the convention must be approved by Northern FanCon security if they are to be carried during the convention. These items must also adhere to the props policy.
Bags and backpacks are allowed, but are subject to a bag check at the discretion of Northern FanCon staff and security.
If you do not want to have your props inspected and tagged or if you are unwilling to comply with these policies, please leave them at home. Failure to willingly comply with Northern FanCon’s official cosplay rules and props policy may result in ejection from the convention (without a refund) and/or potential legal action, if necessary.
***All rules and regulations are subject to change. ***
Northern FanCon reserves the right to inspect all costumes and props on an individual basis in order to ensure that the event remains completely safe and family-friendly. Those who violate these rules assume all responsibility in the event of injury.
IF YOU HAVE ANY QUESTIONS ABOUT YOUR UNIQUE COSPLAY OR PROPS IDEA, PLEASE E-MAIL US: firstname.lastname@example.org
COSPLAY SCHEDULE & CATEGORIES
MASTERS CATEGORY– Advanced Cosplayers (sponsored by Uniglobe Sunburst Travel)
Entrants 14 years of age or older
Costumers who have won ANY kind of award at the Master level
Costumer who has won a “Best in Show” award
Costumer who has won a “Best in Class” award at the Journeyman level
Professional costumers, defined as any person hired – either full or part-time – to create costumes for theatre/television/movies/etc, or any person that earns more than 25% of their yearly income through costume or prop commissions
Any costumer regardless of experience or past awards who wishes to compete as a Master
PRIZE Tickets for two plus accommodations and airfare for the convention of your choice in US or Canada* and a Winner plaque. *Based on availability. Some conditions apply
JOURNEYMAN CATEGORY – Intermediate Cosplayers
Entrants 14 years of age or older
Costumer who has won one (1) but less than three (3) awards in adult competition such as: Best Costume, Best Skit, Best Workmanship, First Place, etc.
Costumer who has NOT won a “Best in Show” or “Best in Class” award at the Journeyman level
Costumer who has NOT won any kind of award at the Master level, including Runner Up or Honourable Mention prizes
Any Novice who wishes to compete as a Journeyman
PRIZE VIP passes to Northern FanCon 2019 and autograph plus photo op with the Northern FanCon 2019 guest of your choice and Winner plaque
NOVICE CATEGORY – Beginner Cosplayers
Entrants 14 years of age or older
Costumer who has NOT won an award in any costume competition at the adult level
PRIZE VIP passes to Northern FanCon 2019 and Winner plaque
KIDS COSPLAY SHOWCASE
Kids 13 & Under are invited to take part in the KIDS COSPLAY SHOWCASE. All participants receive a prize
Entries are judged in two major areas:
Presentation: based on how the costumes appear when presented on stage,
Workmanship: based on close examination of the costumes backstage (pre-judging)
Awards will be given by an unbiased and fair panel of judges.
PLEASE NOTE: Contestants must pre-register for the Cosplay Contest to participate. There will be no exceptions.
THE WINNER OF EACH CATEGORY WILL BE PHOTOGRAPHED AND FEATURED ON FANCON SOCIAL MEDIA CHANNELS. IMAGES MAY APPEAR IN MEDIA COVERAGE
Please check to be sure that your costume abides by ALL rules. Registration required to compete.
All costumes must abide by the rules of the Northern FanCon dress code and props policy. If a policy violation is discovered by any of the convention staff or judges panel, that entry will be disqualified.
Costumes should ideally be at least 70 percent “hand-made.” Costumes that do not meet that suggestion will not be turned away, but it may affect the total score of the participant.
Purchased costumes are prohibited from entering the contest. However, exceptions can be made for costumes that contain “found” pieces, “modified” or, in other words, altered from its original design or purpose. Although this may affect the total craftsmanship score of the participant, it is not meant to discourage participants from entering the contest.
Costumes that are considered as “kits” are allowed, so long as kit was assembled by the participant. All participants should be prepared to briefly explain the process through which their costume was created, altered or modified.
Costumes that have won any major awards at any past convention/event, may NOT be entered into Northern FanCon’s 2017 Cosplay Contest. Such awards include, but are not limited to, “Best in Show,” “Best in Division” or “First Place,” “Second place,” “Third Place,” etc. Awards such as “Judges’ Award,” “Honorable Mention” and other, similar awards are not considered “major awards” for the purposes of this contest.
A costume does not have to be worn by its creator. Costume creators may have a “model” for their costume, but the costume creator must be present at the pre-judging portion as well as the entire costume contest. Creators must be prepared to explain the creative process behind their costume.
Groups that enter the contest will be judged as if the entire group were one person.
All costumes will be judged and prizes awarded individually. Cosplayers may still perform on stage as a group.
Each contestant may present or wear one – and only one – costume.
Your costume should allow you the freedom of movement so that you can go up and down steps. Should assistance be needed, you may have up to two assistants help you but they will not be provided by the convention staff. Should a costume be deemed as “excessively large” some accommodations can be made so that the contestant no longer is required to go up or down steps (i.e. Daleks). A wheelchair ramp will be available to access to the stage.
No glitter, confetti, pyrotechnics, live flame or smoke generators of any kind are allowed in the venue.
No electrical power connections will be provided. If your costume requires power, it must be part of your costume.
No microphones will be provided.
Skits and performances may be a maximum of 90 seconds. Any audio going longer than this may be abruptly turned off and the host may interrupt your performance if it exceeds the time limit.
All contestants must be at least 13 years old to enter. Exceptions can be made by the panel of judges on a case-by-case basis. Should a contestant be under the age of 13, a legal guardian or parent MUST be present at the pre-judging as well as the entire Cosplay Contest.
All Cosplay Contest participants must have a Northern FanCon badge or wristband in order to be eligible to compete (this includes Volunteer, Exhibitor, Press, and other specialty badges)
FOR ANY ADDITIONAL INFORMATION, PLEASE EMAIL US AT email@example.com